Image courtesy of Marina Moscone
Reports to: Chief Executive Officer/PresidentClassification: Salary Position—Full Time; Exempt
Marina Moscone was founded in 2016 by Marina and Francesca Moscone. The brand embodies a sense of understated luxury with subtle feminine elements, encompassing a full range of women’s ready-to-wear.
Job Summary: The position will provide support to the company CEO by leading day-to-day activities, maintaining calendars, and managing special projects. This is a great opportunity for an experienced executive assistant with excellent initiative to be a part of a fast-paced team. The role requires impeccable communication skills and the ability to prioritize and complete multiple tasks in a skillful and timely fashion.
Essential Job Functions:
Initiate, organize and implement systems and procedures to efficiently manage administrative operationsCoordinate activities (meetings, presentations, etc.) across multiple teamsCalendar management, budgets, arranging conference calls and meetings, compiling and distributing information to company staff and external contactsProvide administrative support for CEO’s direct reports and team as neededManage aspects of the office & showroom including (but not limited to) sample trafficking, market appointments and occasional vendor interactionMaintain office and showroom appearance for all meetingsMaintain weekly reports and budgets as instructed by the CEO and distribute to relevant team membersPerform general administrative duties including mail distribution, filing, answering phone calls, updating internal contact lists and replenishing office suppliesCreate binders and other files (legal, financial, and other reports) as requestedMaintain confidentiality of all corporate, legal, personnel and financial matters and handle confidential materials for CEO with the utmost degree of care and discretionDraft, proof and prepare basic correspondence and transmittal lettersParticipate in special projects as assignedCompile and interpret data/information from respective departmentsRespond to all editorial and stylist requests from PR and Sales teamsManage sample inventory and archive, and meticulously record all loansProvide some administrative support for CEO’s direct reports and team as needed
Skills & Qualifications:
Detail-oriented and highly organizedStrong sense of urgency; strong prioritization & follow-up skillsExcellent time-management skillsExcellent verbal and written communication skillsMust possess exceptional interpersonal skillsMust be proactive and resourceful with all tasksStrong knowledge of Excel, Word & PowerPoint is a mustStrong knowledge of Adobe Suite is preferredExperience is the designer fashion industry is preferred
In order to be considered, you must submit a resume and cover letter to: email@example.com, subject line Executive Assistant.