JADE Swim is looking for someone who is organized, a problem solver, quick thinker and team player for the role of Executive Fashion Assistant.
JADE Swim is looking for someone who is organized, a problem solver, quick thinker and team player for the role of Executive Fashion Assistant. This position would be remote reporting directly to our Founder/CEO and also working with all team members in NY, LA, Palm Beach and London virtually. Looking for someone with experience in the swimwear or contemporary market. Must have 2+ years of relevant experience.
Assist Founder/CEO with managing various aspects of the company (Production, Sales, E-Comm, PR, etc) while working directly with PR Director, VP of Sales, International Sales Showroom, Director of Operations, etc.Manage CEO’s schedule and calendar – including client calls/virtual meetings, business appointments, team meetings, one-to-one callsOrganize, execute, and assist with team meetings/callsAdministrative assistance, preparation of presentations/decks, prepare meeting agendas, taking and sending meeting notesManage travel (once travel resumes)Manage email inbox – read, prioritize, research and route correspondence on behalf of executive; draft emails/responses, letters and documents; follow up as neededOversee all business administration and communicationsOrganize client and industry calls – prepare agendasAttend calls/meetings and take notes· Organize and maintain operations calendar keeping team on schedule & on trackOrder supplies as necessary throughout company (for e-comm, production, office, etc).Assist the PR team with making sure warehouse pulls are sent out/returned
Ability to work as part of a team and take initiative independent of direct supervisionHighly organized and efficient, excellent time management and problem-solving skillsAbility to multitask, prioritize and work in a fast-paced environmentExcellent written and verbal communication skillsMust be tech savvy with fluency in MS Office Suite, Gmail, Excel, PowerPoint, Zoom/Skype video conferencingAbility to work independently with little instructionShould be a driven individual with natural leadership skills and a desire to support a rapidly growing businessAbility to self manage and act with urgencyDeep knowledge of or experience in the fashion industryMeticulous attention to detailExperience with Shopify, Apparel Magic & Joor a plus but not required
Please send resumes to firstname.lastname@example.org, subject line Executive Fashion Assistant.